JOB SUMMARY
Under the direction of a Director II or higher at a state college
is responsible for coordinating the support work and performing
the routine professional functions necessary for the successful
accomplishment of college or office goals and programs and for serving
as principal assistant in administrative matters; does related work
as required.
Examples of Work
Performs research, generates and executes studies, analyzes data
and develops sound conclusions.
Coordinates the preparation of reports required by internal and
external organizations; insures that required information is collected,
integrated, compiled and analyzed on a timely basis.
Schedules meetings, develops agendas and insures that meeting minutes
are prepared and distributed.
Provides support services to committees including arranging for
meeting rooms, preparing required materials, analyzing items requiring
a determination and recommending appropriate action.
Coordinates and maintains liaison with organizational units providing
support services such as data processing, accounting, purchasing,
printing and personnel.
Recommends organizational arrangements, performance criteria and
administrative procedures to help achieve organization goals
Investigates administrative and organizational problems and makes
recommendations for solutions.
Collects data for and assists in the preparation and implementation
of the annual budget request; develops and coordinates fiscal procedures
and monitors expenditures.
Assists in establishing systems and procedures.
Represents the executive officers at meetings, conferences and
seminars as required.
Works cooperatively with managers and other employees of the college
and other organizations in the course of accomplishing assigned
duties.
Follows up on decisions and/or directives of the executive officer
to insure implementation and/or completion. Expedites and coordinates
support services to the program or unit such as maintenance, repair,
supplies and mail.
Coordinates office operations including clerical work; internal
reporting systems, forms, space, and office equipment and suggests
methods for improvement.
Interviews visitors to the office, responds to inquiries or requests,
and advises the executive officer concerning matters requiring his/her
personal attention.
Supervises the office library.
Prepares correspondence.
Supervises and/or maintains essential records and files.
REQUIREMENTS
Education
Graduation from an accredited college with a Bachelor's degree
supplemented by a Master's degree or equivalency as determined by
the appointing authority.
Experience
Three years professional experience as a faculty member in an institution
of higher education or administrator in education, higher education
or other related field or equivalency as determined by the appointing
authority. Applicants who do not possess the required education
may substitute indicated experience on a year-for-year basis. (30
credit hours are considered one year of college.)
KNOWLEDGE. SKILLS AND ABILITIES
Considerable knowledge of modern management principles and techniques
and their application.
Ability to acquire considerable knowledge of philosophy, goals
and organization in higher education.
Ability to acquire knowledge of college policies and procedures.
Ability to acquire knowledge of the college organization and operations.
Basic knowledge of the principles of budget planning and development.
Considerable knowledge of office management principles, procedures
and techniques.
Wide knowledge of research methods and techniques.
Ability to relieve the executive officer of operational and administrative
detail.
Ability to coordinate the preparation of reports including gathering,
integrating, compiling, and analyzing data from several sources.
Ability to schedule meetings, develop agendas and prepare minutes.
Ability to provide support to college committees including arranging
for meeting rooms, gathering and analyzing required materials and
recommending appropriate action.
Ability to establish and maintain liaison with organizational units
providing support services. Ability to develop and maintain cooperative
working relationships with administrators and staff.
Ability to plan office organization, and develop performance criteria
and administrative procedures.
Ability to investigate administrative and organizational problems
and develop solutions.
Ability to develop and prepare budget requests and monitor expenditures.
Ability to develop and coordinate systems and procedures.
Ability to represent the executive officer as required.
Ability to follow-up on decisions and directions of the executive
officer.
Ability to expedite and coordinate support services to the organizational
unit such as maintenance, repairs, supplies, and mail.
Ability to coordinate office operations.
Ability to prepare correspondence.
Ability to supervise and/or maintain essential records and files.
