WILLIAM PATERSON UNIVERSITY
The University and Local 1796,
AFT, have jointly agreed that the following guidelines shall govern
reclassification review at the University.
A reclassification is defined as
the change of an individual position from one class to another class.
- The member of the Professional Staff seeking
reclassification "may apply to the first level non-unit supervisor
for a position reclassification whenever there is a substantial increase
in the job responsibilities" (Article XVI, Section G of the
State-Union Agreement, 1999-2003). This procedure is inapplicable to
reclassifications initiated by the University. Reclassifications may be
made by the University for programmatic reasons or otherwise at any time
in accordance with the State-Union agreement.
- The submission of a
reclassification packet by a member of the Professional Staff shall
activate the reclassification process 90 day clock.
- Reclassification packet
1. The reclassification
packet shall include the following:
- A cover memo justifying the request. The memo
shall state the significant differences between the previous and current
responsibilities, i.e., new duties and responsibilities, changes in
reporting structure, use of new technologies, etc.
- The employee’s job description at time of hire
or appointment to current position, which shall be provided to the
employee at his or her request within ten (10) days.
- The employee’s current job description, which
shall be provided to the employee at his or her request within ten (10)
- A copy of the employee’s evaluation completed
within the last year, which shall be provided to the employee at his or
her request within ten (10) days.
- Copies of any supporting documentation identifying
key projects, major accomplishments, curriculum vita and any other
supporting documentation the employee wishes to include.
- An organizational table which should indicate
the employee’s position in relation to other members of his or her
office up to and including the level of the first level non-unit
employee should submit the completed packet to the first level non-unit
supervisor, and a copy of the cover memo should be sent to the Associate Vice
President for Human Resources and AFT Local 1796 Union President.
III. 90 Day Review
A. First Level Non-Unit
- The first level non-unit supervisor shall
review the packet with the employee within ten (10) working days of
receipt of the application.
- Subsequent to this review, the supervisor shall
attach his/her written recommendation, recommending or not recommending,
the reclassification request. If the supervisor approves the
reclassification, a proposed job description, shall be attached. He/she
shall forward a copy of his/her recommendation, including the proposed
job description if applicable, to the applicant for review and response
within five (5) working days of the meeting.
- The applicant shall have five (5) working days
to respond in writing to the supervisor, who in turn shall immediately
submit the response with the application, including the proposed job
description, if applicable, to the Associate Vice President for Human
(20 days on clock)
B. Associate Vice
President for Human Resources’ Review
- The Associate Vice President for Human
Resources shall review the packet for completeness and accuracy and make
a recommendation to the supervisor and employee within twenty (20)
working days of receiving the packet.
- The employee shall have ten (10) working days
to respond to the Associate Vice President for Human Resources’
recommendation. The employee shall provide a copy of this response to the
- At the conclusion of the above ten (10) day
period, the Associate Vice President shall transmit the entire packet to
the appropriate divisional Vice President or the Highest Administrator in
Line before the Provost and Executive Vice President.
(50 days on clock)
C. Divisional Vice President or
the Highest Administrator in Line before the Provost and Executive Vice
The divisional vice president or the highest
administrator in line before the Provost and Executive Vice President shall
make a written recommendation to approve or deny the reclassification within
(10) working days in writing and transmit it to the Provost/Executive Vice
President, with a copy sent to the employee. If the recommendation is to deny
the reclassification at this level, written reasons must accompany the
recommendation. (60 days on clock)
D. Provost and Executive
Vice President Review
The Provost and Executive Vice President’s
recommendation to the President shall be provided in writing to the employee
within ten (10) working days. (70 days on clock)
E. Decision of the President
- The President shall review the packet and
render a decision in writing to the employee within ten (10) working
- If the reclassification is denied the applicant
shall have five (5) working days to request reconsideration.
- The President shall have five days (5) to make
a final decision.
- The President shall forward all positive
recommendations to the Board of Trustees for action.
(90 days on clock)
- Claims of violation of procedure at all levels
as outlined herein must be reported to the President within 14 working
days consistent with the terms applying to the reports of violation of
procedure by any personnel committee in the Agreement between the State
and the Council of New Jersey State College Locals, AFT, AFL-CIO for July
1, 1999 to June 30, 2003.